|
Introduction Dear Instonian As the membership of our 3 sports clubs (Cricket, Rugby, Hockey) grows and as we go from strength to strength, it becomes increasing difficult for members to understand who is responsible for what in the club and who they can contact for help or information. Furthermore, as we operate at shared premises with another entirely separate entity, Cooke RFC, many members are not aware of how the relationship between and assets of both clubs are jointly managed. This document has been prepared to provide members with:
The various committees and groups that make up the management structure of the club can often be seen as closed, secretive groups. For the avoidance of doubt, any member of Instonians is both very welcome and strongly encouraged to get involved in the running of the Club. Every single member listed in the following pages is an unpaid volunteer, giving their own time to keep the club running for the benefit of all members. From Mini Rugby, through Youth, all the way up to the senior club and older social members, your thoughts and actions on how we can make a better club for all would be much appreciated. If you would like to get involved in the running of the club or simply help out in anyway, please don’t hesitate to contact me or any of the Instonian members listed in this document. Many thanks Neil Neil Gillies Chairman of Instonians Executive Committee Mob: 07919 493 797 Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Overview of Instonians at Shaw’s Bridge Sports Complex Having sold our grounds at Shane Park just off Stockmans Lane, Instonians purchased 50% of the grounds and assets at Shaws Bridge Sports Complex from Cooke RFC, taking up residence there in 1997. Whilst both clubs exist as separate legal entities, a management organisation was established, Shaws Bridge Sports Association (SBSA), with its own constitution and accounts, to manage Shaws Bridge Sports Complex.
Shaws Bridge Sports Association The objectives of SBSA are;
SBSA Structure The diagram below shows the structure of SBSA. The 5 Instonians on SBSA along with their contact details are shown in Appendix 1, Table 1.0
The management committee itself consists of 5 representatives from Instonians and 5 representatives from Cooke who meet monthly to discuss the business of the complex. Every 12 months, the roles of Secretary and Chairperson rotate between the clubs. The SBSA sub committees chairs also can rotate each year. The arrangement is that both clubs hold two chairs each year between the Council and the 3 sub committees. Once a year the SBSA AGM is held at the club which any member of either club is entitled to attend to vote on any matters discussed.
SBSA Grounds Committee The Grounds Committee is responsible for all aspects of the complex outside of the club house. Crucially, they manage the health and availability of pitches at the club, as well as the employment of the Groundsman. The Grounds Committee consists of 2 representatives from Instonians and 2 representatives from Cooke who meet monthly. In reality, given the number of sports and teams across 2 separate clubs, this committee are in discussion on a daily basis. The 2 Instonians on the Grounds Committee along with their contact details are shown in Appendix 1, Table 1.1
SBSA Finance Committee The Finance Committee is responsible for all financial and legal aspects of running Shaws Bridge Sports complex. This includes managing the money paid by both clubs to SBSA for the up keep of the grounds and buildings. It also includes the preparation of an annual set of accounts for audit by an external organisation. The Finance Committee consists of 2 representatives from Instonians and 2 representatives from Cooke who meet quarterly. The 2 Instonians on the Finance Committee along with their contact details are shown in Appendix 1, Table 1.2
SBSA House and Bar Committee The House and Bar Committee is responsible for the upkeep of the club house including catering and bar facilities. This includes managing staff, suppliers, legal and compliance issues (eg recent covid rules) cleaning, maintenance and hygiene, room booking etc. The House and Bar consists of 2 representatives from Instonians and 2 representatives from Cooke who meet monthly. The 2 Instonians on the House and Bar Committee along with their contact details are shown in Appendix 1, Table 1.3
Instonians Executive and Three Sports Committees The diagram below shows the structure of Instonians Sports Clubs. A full list of all members holding positions in these committees can be found in Appendix 2.
Instonians Executive Committee The Executive Committee is responsible for the management of all property, business and affairs of the Instonians Sports Clubs. The Executive has its own constitution and rules. It is made up of an Executive Chairperson, Secretary, Membership Secretry, Chairpersons of each sport, President, Vice President, Junior Vice President, Treasurer and SBSA representative. Other members may also attend meetings from time to time. The Executive Committee meets on the second Thursday of each month. Once a year the Instonians AGM is held at the club at which any member is entitled to attend to vote on any matters discussed. The members on the Executive Committee along with their contact details are shown in Appendix 2, Table 2.0 The Chairman of the Executive and the Instonians President can attend any committee meeting of the Clubs. Instonians Executive Finance Committee The Finance Committee is responsible for managing the finances of Instonians sports club. This includes agreeing budgets for each sport, the management of deficits and preparation of annual accounts. The Finance Committee is made up of the Instonians Honorary Treasurer, Instonians rep on the SBSA Finance Committee, as well as the Treasurer from each individual sport. The members on the Finance Committee along with their contact details are shown in Appendix 2, Table 2.1
Instonians Sports Clubs President, Vice President and Junior Vice President The President of Instonians is a voluntary role whereby the person in post represents all three sports at games and social functions. The position lasts for 12 months and at the end of each tenure, the Senior Vice President moves into post. The Junior Vice President becomes the Senior Vice President. At that point, a new Junior Vice President joins. The President, Senior Vice President and Junior Vice Presidents along with their contact details are shown in Appendix 2, Table 2.2
Hockey Committee There are currently 2 Hockey Committees operating as the Ladies Club becomes fully integrated with the wider Instonians Family. Both committees are responsible for the management of all thing’s hockey related, both on and off the pitch. They are made up with a Chair, Committee Chair, Secretary, Treasurer/Membership Secretary, Fixtures Secretary, Youth Co-ordinator, Head Coach and various other club members that ensure the smooth running of the hockey section The Hockey Committee usually meets on the first Monday of each month pending availability of members. Any member of Instonians is welcome to attend. Once a year the Hockey AGM is held at the club which any member is entitled to attend to vote on any matters discussed. Inst Hockey Ltd is a joint venture company between the Instonian Club and RBAI with responsibility for hockey pitch maintenance operations and replacement. It has its own board of directors, 50% RBAI and 50 Instonians Club members. The members on the Hockey Committee along with their contact details are shown in Appendix 2, in Table 2.3.1 and Table 2.3.2 Rugby Committee The Rugby Committee is responsible for the management of all thing’s rugby related, both on and off the pitch. It is made up with a Chairperson, Secretary, Director of Rugby, Minis and Youth Conveyor, Membership Secretary, President, Vice President, Junior Vice President, Treasurer, Fund Raising Manager and a number of other Instonians who help keep everything moving in the right direction. The Rugby Committee meets on the first Wednesday of each month. Any member of Instonians is welcome to attend. Once a year the Rugby AGM is held at the club which any member is entitled to attend to vote on any matters discussed. The members on the Rugby Committee along with their contact details are shown in Appendix 2, Table 2.3
Cricket Committee The Cricket Committee is responsible for the management of all things cricket related, both on and off the pitch. It is made up with a Chairman, Secretary, Treasurer, Fixtures Secretary, First Eleven Captain and various other club members that ensure the smooth running of the cricket section The Cricket Committee meets on the first Wednesday of each month. Any member of Instonians is welcome to attend. Once a year the Cricket AGM is held at the club which any member is entitled to attend to vote on any matters discussed. The members on the Cricket Committee along with their contact details are shown in Appendix 2, Table 2.4
APPENDIX 1) SHAWS BRIDGE SPORTS ASSOCIATION Table 1.0: Instonian SBSA Management Committee Members
Table 1.1: Instonian SBSA Grounds Committee Members
Table 1.2: Instonian SBSA Finance Committee Members
Table 1.3: Instonian SBSA House and Bar Committee Members
APPENDIX 2) INSTONIANS EXECUTIVE AND SPORTS CLUBS Table 2.0: Instonian Executive Committee Members
Table 2.1: Instonian Executive Finance Committee Members
Table 2.2: Instonians Sports Clubs President, Vice President and Junior Vice President
Table 2.3.1 : Instonians Hockey Committee Members
Table2.3.1 Instonians Ladies Hockey Committee Members
Table 2.4: Instonian Rugby Committee Members
Table 2.5: Instonian Cricket Committee Members
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
